REGION III OF THE
NEW JERSEY MUSIC EDUCATORS ASSOCIATION
SOUTH JERSEY BAND AND ORCHESTRA DIRECTORS ASSOCIATION
The South Jersey Band and Orchestra Directors Association meets a minimum of three times during the year. The elected officers and members of the Executive Committee are: President, President Elect, Corresponding-Recording Secretary, Treasurer, Auditions Procedure Chairman, and Immediate Past President. The term of office for the Executive Committee is two years. Appointments to a Board of Directors made annually by the President, with the approval of the Executive Committee, should include but not be limited to the following: Senior High Auditions Chairman, String Coordinator, Junior High Coordinator, Senior High Orchestra Manager, Junior High String Ensemble Manager, Wind Ensemble Manager, Symphonic Band Manager, Junior High Band Manager (2), Elementary Honors Bands Managers, Elementary Honors Band Coordinator(s), and Historian Public Relations Officer.
The South Jersey Band and Orchestra Directors Association sponsors a Senior High Orchestra, Senior High Wind Ensemble, Senior High Symphonic Band, Junior High String Ensemble, two Junior High Bands, and two Elementary Honors Bands. The Association works in conjunction with the South Jersey Choral Directors Association. Meetings between the two groups may be arranged to provide for better communication regarding Region III activities.
Region III covers the largest geographical area of the three regions in New Jersey. Included are: Atlantic, Burlington, Camden, Cape May, Cumberland, Gloucester, Ocean and Salem Counties.
ARTICLE I - Name
The name of this organization shall be the South Jersey Band and Orchestra Directors Association, Inc. here after referred to as the “Association”.
ARTICLE II - Purpose
The purpose of the Association shall be (1) to organize, promote and implement the musical activities suggested and sponsored by the New Jersey Music Educators Association insofar as they are feasible in the South Jersey area, (2) to endeavor to raise the level of all activities undertaken by the organization to the highest musical standards, (3) to strive to improve the implementation of traditional activities as well as to search for new and more meaningful activities, and (4) to generally support and foster quality music education in the schools of South Jersey.
ARTICLE III - Membership
Section 1 - Membership in the Association shall be comprised of Active Members, Inactive Members, Associate Members and Honorary Members.
Section 2 - All teachers of instrumental music in the following counties of the State of New Jersey are eligible for membership in this Association: Atlantic, Burlington, Camden, Cape May, Cumberland, Gloucester, Ocean, and Salem
Section 3 - To be an Active Member of the Association, the person must (1) be a member in good standing of the New Jersey Music Educators’ Association, (2) be an instructor of instrumental music in a public, parochial, or private elementary, intermediate, or secondary school in the South Jersey area, and (3) participate in the activities of the Association to the degree indicated by the Association. Active members may vote in all general membership meetings held by the Association.
Section 4 - Associate members of the Association, must (1) be a member in good standing of the New Jersey Music Educators’ Association and (2) be connected in some way with instrumental music or the music industry outside of the elementary, intermediate, and secondary schools of the South Jersey area. Associate members may attend all activities and the general meetings of the Association but may not vote. Associate members may participate in activities of the Association in a capacity found appropriate by the Association.
Section 5 - Honorary members may be elected by the Association in recognition of a major contribution made to the Association or to the area of instrumental music education. An Honorary member may attend all activities and general meetings of the Association but may not vote.
Section 6 - The President, any officer of the Association, or any three (3) Active members, by petition, may bring before the Active membership the name of any member who, by reason of irregular participation or negligence of responsibilities toward activities of the Association should be considered for discharge from active membership. This member may appear before the Active membership to state his case. A two-thirds vote of the Active membership present is needed for discharge.
ARTICLE IV - Officers
Section 1 - The officers of the Association shall include: President, President Elect, Corresponding-Recording Secretary, Treasurer, Auditions Procedures Chairman, and Immediate Past President. These officers shall constitute the Executive Committee of the Association and shall have the authority to conduct business between regularly scheduled general membership meetings.
Section 2 - Elections of all officers shall be held at a regularly scheduled general meeting held in the Spring. All officers shall be elected for two year terms beginning immediately upon the adjournment of the meeting in which the election was held.
Section 3 - Any vacancy encountered by any office on the Executive Committee shall be filled by an appointment from the President for the remainder of the term. Should the Presidency become vacant, the President-Elect shall assume the Presidency.
Section 4 - A nomination committee shall be appointed by the President consisting of (3) members of the Executive Committee one of whom will be the Immediate Past President, who will chair said committee. This committee will present their slate of officer candidates at the Spring general meeting. Nominations from the Active membership may be made from the floor. Elections will be by secret ballot.
Section 5 - Appointments to the Board of Directors will be made annually by the President with the approval of the Executive Committee. Appointments should include but not be limited to the following:
Senior High Auditions Chairman
Junior High Coordinator
Senior High Orchestra Manager
Junior High String Ensemble Manager
Wind Ensemble Manager
Symphonic Band Manager
Junior High Band Managers (2)
Historian - Public Relations Officer
Elementary Honors Band Coordinator
Scholarship Committee Chairman
Junior High Auditions Chairman
ARTICLE V - Amendments
No article of the constitution shall be altered or amended except when (1) submitted to the Executive Committee for discussion at a meeting of that Committee, (2) brought before the Active membership at a regularly scheduled meeting, and (3) is subsequently ratified by a two-thirds vote of the Active membership at the next regularly scheduled meeting following its initial presentation to the Active membership.
ARTICLE I - Duties of the President
It shall be the duty of the President to preside at all meetings of the Association and the Executive Committee; enforce a due observance of the Constitution and By-Laws at all times; convene all regular meetings of the Association; by virtue of office shall be a member, ex-officio of all committees; by state constitution shall be a member of the State Board of Directors of the New Jersey Music Educators’ Association.
ARTICLE II - Duties of the President Elect
It shall be the duty of the President Elect to assume all the duties of the President as outlined above if the President should be absent for any reason; assist the Auditions Procedures Chairman when necessary; and by state constitution shall be a member of the State Board of Directors of NJMEA.
ARTICLE III - Duties of the Corresponding-Recording Secretary
Section 1 - It shall be the duty of the Corresponding-Recording Secretary to record all proceedings of all meetings of the Association and Executive Committee at which business is conducted.
Section 2 - The Corresponding-Recording Secretary shall take roll at all regular meetings.
Section 3 - The Corresponding-Recording Secretary shall make all records available to any Active member at any mutually convenient time.
Section 4 - He shall, upon direction of the Executive Committee, conduct necessary correspondence, including reports to be submitted to TEMPO Magazine.
Section 5 - He shall procure and distribute performing organization award pins and certificates.
ARTICLE IV - Duties of the Treasurer
Section 1 - The Treasurer shall receive and record, the amount and source of all moneys accruing to the Association.
Section 2 - He shall deposit all receipts in an account approved by the Executive Committee, except that petty cash not to exceed one hundred (100) dollars, which may be withheld from deposit for incidental expenses of the Association.
Section 3 - The Treasurer shall pay, by check drawn against the Association’s account, all bills incurred by the Association, except bills up to fifty (50) dollars which may be paid out of petty cash. All bills must be presented on an appropriate voucher and approved by the President.
Section 4 - He shall maintain records of bank deposits and withdrawals, and justify these records against periodic bank statements. He shall maintain records of all receipts and disbursements.
Section 5 - The Treasurer shall make the records available to any Active member at any mutually convenient time.
Section 6 - The Treasurer shall be responsible for filing of the annual report and fee.
ARTICLE V - Duties of the Auditions Procedures Chairman
It shall be the duty of the Auditions Procedures Chairman to oversee and coordinate all auditions sponsored by the Association. His/her committee shall include, but not be limited to; the Senior High Auditions Chairman, the Junior High Auditions Chairman, the String Coordinator, and the Junior High Coordinator.
ARTICLE VI - Duties of the Immediate Past President
It shall be the duty of the Immediate Past President to attend all regularly scheduled meetings of the Association and the Executive Committee, and advise when necessary drawing on past experience as President. Duties shall also include supervision of performing groups which will entail coordination of rehearsals and performances.
ARTICLE VII - Meetings of the Organization
Section 1 - The Association will have a minimum of three General Membership meetings each year. Dates of General Membership Meetings will be presented by the President to the Executive Committee at least one month prior to the time of the General Meeting. Upon agreement of the Committee, the date will be made available to the membership. A full schedule of events will be printed annually in TEMPO Magazine.
Section 2 - A duly scheduled General Membership meeting may conduct business appropriate for such a meeting if at least six (6) Active members are present.
Section 3 - Insofar as reasonably possible the site of the General Membership Meeting shall be centrally located in the South Jersey area.
Section 4 - The President of the Association may convene a meeting of the Executive Committee having given members of the Committee at least two weeks notice of such meeting.
Section 5 - All meetings of the Association, both General Membership and Executive Committee, will be governed by Robert’s Rules of Order and will observe the following order of business:
A - Reading of the Minutes of the last meeting
B - Report of the Treasurer
C - Old Business
D - New Business
ARTICLE VIII - Requirements for Voting
It shall be mandatory for an Active member to have attended at least one-half of the meetings held to date of that year of February to February in order for that member to be eligible to vote on motions brought before the general membership.
ARTICLE IX - Performing Organizations
Each year the Association will sponsor the following performing organizations:
Senior High School Orchestra
Senior High School Wind Ensemble
Senior High School Symphonic Band
Junior High School String Orchestra
Junior High School Band (2)
Elementary Honors Band (2)
Membership in these organizations is determined on the basis of competitive audition with the exception of Elementary Honors Band.
ARTICLE X - Student Eligibility and Participation
Section 1 - The following rules shall govern the eligibility of students to audition for membership in the performing organization sponsored by the Association.
A - A student must be a faithful member of the corresponding New Jersey school musical performing organization, and must receive the endorsement of the director of that group or his approved designate. The student must remain and active member in good standing of the school performing group throughout the term of the membership in the Association’s performing organization.
B - If the school does not have a corresponding organization, the student may qualify for membership in the Association’s performing organization providing he/she receives the endorsement of a music teacher who is a member of MENC.
C - The student must secure the endorsement of his/her parent/guardian and school principal. All students must pay the required fee prior to the audition.
Section 2 - The student’s eligibility is further dependent upon the fulfillment of the following requirements by his/her music teacher.
A - The teacher is a member of MENC.
B - The teacher will attend auditions and serve as an adjudicator, supervisor, or as assigned by the audition chairperson. The only acceptable substitute in this category shall be a teacher of music who is an MENC member, with prior consent of the audition chairperson.
C - The director endorsing the student and signing the application form is the director who must attend auditions. If a school has no director, the school may request a director from another school to endorse and represent their students at auditions. However, a director may not represent their own school and students from another school unless the director teaches at both schools. Schools sending a substitute director must choose as their representative a director who is not endorsing students from another school. This applies to public school, private school, and home school students.
ARTICLE XI - Amendments
No Article of the By-Laws shall be altered or amended except when (1) the proposed alteration or amendment is submitted to to the Executive Committee for discussion at a meeting of that Committee, (2) brought before the Active membership at a regularly scheduled General Membership Meeting for discussion but no vote and (3) is brought before the Active membership at the next regularly scheduled General Membership Meeting, at which time the alteration or amendment may be moved for adoption.
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